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gari jenkins

The source document is the original record of a transaction. During an audit, source documents are used as evidence that a particular business transaction occurred. Examples of source documents include:

  • Cash receipts
  • Credit card receipts
  • Cash register tapes
  • Cancelled checks
  • Customer invoices
  • Supplier invoices
  • Purchase orders
  • Time cards
  • Deposit slips
  • Notes for loans
  • Payment stubs for interest

At a minimum, each source document should include the date, the amount, and a description of the transaction. When practical, beyond these minimum requirements source documents should contain the name and address of the other party of the transaction.

When a source document does not exist, for example, when a cash receipt is not provided by a vendor or is misplaced, a document should be generated as soon as possible after the transaction, using other documents such as bank statements to support the information on the generated source document.

Once a transaction has been journalised, the source document should be filed and made retrievable so that transactions can be verified should the need arise at a later date.

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